Mortgage Application Checklist

There are a lot of mortgage documents required during the application process, and if you don't have everything you need, it could cause unnecessary delays. We want you to get into your new home as soon as possible. Use our mortgage loan document checklist to help you move smoothly through the application.

When you're ready to apply, you should be prepared to provide some basic information about yourself and your borrowing needs. If more than one person is applying, all applicants must supply this information.

Personal Information and Mortgage Loan Document Checklist

Personal Information

  • Full name and Social Security Number
  • Driver's license or state-issued identification card (unexpired)
  • Home address for the last two years, including dates

Income verification

  • Employment information for the last two years (name, address, and phone numbers), W-2 statements, and pay stubs from the last two months
  • Proof of any other current income source, such as rental property
    • If you wish to have it considered as part of your income, child support/alimony: friend-of-the-court printout or 12 months cancelled checks
    • Awards letter for Social Security and 1099 for disability income
    • Rental Income – Copy of lease, if property has been held for less than 12 months; 2 years of tax returns with all schedules, if property has been held longer than 12 months

If self-employed

  • Signed, completed federal income tax returns for the past two years, including personal, partnership, and corporate returns
  • Year-to-date business profit-and-loss statement for current year, if more than three months have passed since the end of the last tax year
  • Current business balance sheet

Source of funds/down payment

  • List of checking and saving accounts, including bank name, account number, and type
  • Original bank statements for the last two months, including savings, checking, and investment accounts
  • Stocks and securities account statements for the last two months
  • Closing Disclosure if using funds from the sale of property
  • Sale of asset: proof of ownership, proof of sale, and proof of funds transfer
  • For gift funds: a gift letter, evidence of transfer, and sometimes evidence of withdrawal

Payment history

  • List of all debts presently owed
  • Cancelled rent or mortgage payment checks for the past 12 months, if not reflected on credit report
  • Child support/alimony*

Property Information

Purchase transaction

  • Copy of Property Listing Sheet
  • Copy of Purchase Agreement
  • Seller's Disclosure
  • For a condominium or a PUD: name of project and phone number of association
  • Evidence of the annual real estate taxes and an estimate of the annual insurance premium (hazard and flood)

New construction

  • Original cost of land
  • Amount of liens
  • Estimated cost of construction
  • Copies of plan (if applicable) and specifications
  • Certificate of Occupancy

Additional information, if applicable

  • Power of attorney
  • Divorce Decree
  • Explanation of discrepancies on credit report*

* Child support or alimony income can be used if you received it for the past 12 months and it will continue for at least three years into the loan period. However, alimony, child support, or separate maintenance income need not be included if it is not to be considered as income available to repay the loan.


Additional Mortgage Documents that You May Need to Submit

It's important to know that, at several points throughout the home loan process, additional documentation may be requested in order to verify certain income, assets, or conditions that arise as your application is being reviewed. This is a common occurrence and no reflection on you or your attention to detail. Your Mortgage Development Officer will let you know what documentation you need to submit.

Some of those mortgage documents may include:

Income documentation

Pay-stub documentation must be dated within 30 days of application and contain:

  • Most recent 30 consecutive days of pay
    • To meet this requirement, if you are paid weekly, bi-weekly, or semimonthly, you will need to provide multiple pay stubs
  • Gross income and both current and year-to-date deductions
  • Your name and your employer's name
  • Your base salary or hourly rate, if paid on an hourly basis
    • Number of hours worked in that pay period
  • Your Social Security number

W-2 statements should reflect income for all employment during the previous two years:

  • Make sure the document is legible and not hand-written

Must include:

  • Your name and your employer's name
  • Gross income
  • Deductions
  • Your Social Security number
  • In some cases, you may need to provide copies of your signed federal income tax returns, including all schedules, for the most recent two years
    • If you are self-employed and don’t operate as a sole proprietor, you will also need to provide signed federal income tax returns, including all schedules, for your business for the most recent two years
  • Signed federal income tax returns
    • The summary pages are often insufficient to review all income sources; therefore all schedules and forms are required
    • State tax returns are not acceptable as proof of income because they do not contain the same information as the federal returns
    • If you did not file federal income tax returns for the most recent tax year, you must provide a copy of the signed extension request that you filed with the IRS
  • In some cases, we may require you to provide a year-to-date profit-and loss statement relating to your business income

Divorce decree

When you have income from alimony, separate maintenance, or child support that you wish to have us consider as part of your income, you must provide a complete copy of your Divorce Decree. With respect to child support, you will also need to provide us with the age of your children. This information enables us to determine the amount and duration of the income.

Other income

When you have income that comes from Social Security, disability, pension, or other benefit income, there are several documents that satisfy proof of income:

  • The most recent benefits award letter as proof for government entitlements
  • The most recent bank statement that confirms the receipt, amount, and source of your income
  • An IRS form 1099 statement that is attached to your federal tax return

Note: If you do not receive a benefits award letter from the Social Security Administration each year, you can obtain a copy online at

Trust income

If you have income as a beneficiary of a trust, you must provide a copy of the complete trust agreement and federal income tax returns from the last two years as evidence.

Note: If you do not have a copy of the trust agreement, we recommend that you contact your attorney to obtain a copy.

Asset documentation

Account statements for your bank, investment and retirement accounts should:

  • Cover the most recent two months of activity, or activity for the most recent quarter for quarterly statements
  • Show name of account holder, company’s name and address, account number, beginning and ending balance, and all deposit and withdrawal activity
  • Include all pages, even if they are blank or do not include information relating to account activity
  • Gift funds from a relative, fiancé, or domestic partner can be used for a portion of the down payment or closing costs when eligibility requirements are met

A gift letter is required and must include specific information to meet gift eligibility requirements. Your Mortgage Development Officer will let you know what other details should be included in this letter.

Sale of an existing home (for purchase transactions only)

A fully executed Purchase Agreement and Closing Disclosure are required to evidence the sale of the home you are selling.

Letters of explanation

Letters of explanation may be required as a condition of loan approval to provide additional detail on your application, credit report, or other documentation. All letters of explanation must reference the issue being questioned (please be as specific as possible) and must be signed and dated.

Letters of explanation may be required for the following situations:

  • Employment history inconsistencies in your credit report, loan application, and/or income documentation information
  • Employment history gaps
  • Name variations on your credit report
  • Negative information appearing on your credit report; please be sure to detail what caused it to occur
  • Address inconsistencies between your credit report and loan application
  • Credit inquiries reflected on the credit report; each inquiry must be explained, and any new credit obtained as a result must be disclosed
  • Overdrafts reflected on your bank statements
  • Bank account deposit activity that is inconsistent with regular income deposits or other prior activity in your bank accounts. Any recent large deposits inconsistent with your account history must be explained. Additional supporting documentation may be required.
  • Source of funds for recently opened asset accounts

How to Submit Any Documents Required for a Mortgage

Make sure to provide all pages of your mortgage documents. If there is anything on a page, even just a page number, include it in your submission. In addition, do not alter any documents — for example, using correction fluid or marker to cover information. If sending in a screenshot or printing from an online source (e.g., online bank statements), be sure the web address is visible.

To protect your privacy and the security of your information, please use a secure method to communicate your personal information to us. Customers can drop off their information at any of our convenient branch locations.


*Equal Housing Lender. Santander Bank, N.A. (NMLS#494788) is a Member FDIC and wholly owned subsidiary of Banco Santander, S.A. ©  Santander Bank, N.A. All rights reserved. Santander, Santander Bank and the Flame Logo are trademarks of Banco Santander, S.A. or its subsidiaries in the United States or other countries. All other trademarks are the property of their respective owners.